Temporary Accounts Payable Specialist

Summary:

You will serve as the main point of contact for a set of vendors. Under the direction of the Accounting Manager and A/P Lead, you will be responsible for day-to-day accounts payable duties such as managing the AP mailbox, vendor relations, and processing and tracking expenses. This position will work closely with both Operations personnel and Accounting personnel to ensure timely completion of financial data.

Responsibilities:

• Process vendor invoices using Accounts Payable program

• Sustain open communication with vendors and preserve good vendor relationships

• Create and maintain accurate vendor records

• Track monthly overhead and direct costs using Excel

• Maintain accurate and complete credit card records for monthly coding and reconciliation

• Maintain and file supporting invoice documentation

• Partner with Operations department on urgent payment requests

• Participate in the month-end close process

• Ensure vendor billing accuracy by reviewing and identifying discrepancies in vendor invoicing

• Understand, follow, and maintain internal controls

• Back up ACH run and check run on a weekly basis

• Assist with year-end closing procedures

• Assist with year-end external audit

• Assist with year-end 1099 filings

• Assist with research and aid in resolution to any discrepancies identified during monthly reconciliations

Qualifications/Skills:

• Strong attention to detail

• Strong oral and written communication skills

• Strong organizational skills and multi-tasking skills

• Ability to work well with a team as well as independently

• Ability to work under pressure and against deadlines

• Willingness to take initiative

• Strong computer skills, including Microsoft Office suite (especially Excel), Adobe Acrobat

• Proficiency with ERP systems (Sage 100 a plus)

• Associate’s in Accounting or related field preferred but not required

• Two plus years of experience in Accounts Payable or administrative role preferred