Temporary Office Manager

POSITION SUMMARY

This role is the central coordination point between IT, operations, contractors, and vendors, ensuring technology initiatives are planned, communicated, and delivered on time. The ideal candidate possesses strong planning and communication skills, has a safety-focused mindset along with being comfortable in high-compliance industrial environments spanning office and plant-floor settings, has great attention to detail, integrity and confidentiality, and ability to manage competing priorities.

KEY RESPONSIBILITIES

• Asset & Inventory Management: manage onboarding/offboarding (accounts, access, devices).

• Project & Deployment Coordination: monitor timelines and flag risks.

• Stakeholder & Vendor Liaison: serve as a contact for plant operations and maintenance teams; coordinate vendor/contractor visits per site safety requirements; communicate outages, changes, and milestones; support IT leadership with scheduling and reporting.

QUALIFICATIONS

Required

• TWIC Card (or ability to obtain one before employment).

• Proficient in Microsoft Office, particularly Excel.

• Proven ability to plan, prioritize, and track multiple concurrent activities to completion.

• Strong written/verbal communication and cross-team coordination skills.

• Willingness to work in industrial environments (heat, noise, PPE zones); ability to lift 10 lbs.

Preferred

• Familiarity with IT terminology. 

• Experience in manufacturing, refinery, mining, or heavy-industrial operations.

• Familiarity with IT Ticketing platforms, Meraki MDM, basic Microsoft 365 Administration, and SAP.

• Familiarity with managing and coordinating services with Verizon Global support.

WORK ENVIRONMENT

Mix of office and industrial field environments (refinery, warehouse, docks, outdoor areas). PPE required in designated zones (hard hat, safety glasses, FR clothing, steel-toe boots).